Information for our staff

Self-testing kits reporting form

Accessing NHS Mail at home

Any staff member with an email address can access there emails by visiting the following link on a computer or mobile device

  1. Browse to the following link
  2. Click “login” in the top right hand corner
  3. Enter your address and password (for example
  4. Click sign in
  5. Click the email tab
  6. You should now be able to view your emails *please always remember to log off after a session

Accessing the SaTH App

A guide on how to install the SaTH app is available on our Staff Intranet. We’re also happy to email over the guide to any address linked to SaTH. Please contact the Web team via the following email to request an install guide:

Privacy Notice for Staff

This notice describes how we may use your information to protect you and others during the Covid-19 outbreak. Click here to view.

More information from NHSX is available here

Reporting an Absence

All members of staff, except Doctors:

Absence Reporting Line 01743 295882

6am-6pm Monday – Friday; 8am – 12pm Saturday & Sunday


Medical Staffing 07807 720055

8am-5pm Monday – Friday; 8am-12pm Saturday & Sunday

RJAH Staff Redeployed to SaTH

Report your absence by contacting the RJAH absence line as follows:

  • 01691 404467 (available 8-7 weekdays, 9-11 weekends) or
  • email including your full name, shift times and location that you were due to work, reason and how long you think you will be off

Please also contact the ward or department (SaTH) where you are due to work to notify them of your absence:

  • RSH – 01743 261000
  • PRH – 01952 641222

Your Employing Organisation (RJAH) will ensure that your absence is accurately recorded and where necessary that you are referred for self or household COVID-19 testing (normal isolation periods will apply).

General Guidance

Outside of these hours managers can email You will also need to contact your manager/area of work to notify them of your absence and any changes.

Please contact the Absence Reporting Line/Medical Staffing for the following reasons

  1. If you are off sick or needing to isolate, including non-Covid sickness – please call on the first day of your sickness/isolation, even if it’s not a working day.
  2. If you need to extend your absence episode
  3. If the reason for your absence has changed i.e. following a swab test
  4. If you are able to return to work earlier than expected and need your absence closing down
  5. To notify us of your COVID swab result
  6. If you receive a positive result on your lateral flow test

Staff need to report any sickness/isolation absence to the Absence Reporting Line on the first day of illness; this includes if your first day of symptoms is a day off or period of annual leave. You must also notify the Absence Reporting line of your Covid Swab result so that your record can be updated and we can ensure contact tracing has taken place.

If you start using a lateral flow test kit and receive a positive result please contact the Absence Reporting Line to report your positive result and be referred for a PCR (swab) test to confirm your result. If you receive a negative lateral flow result however are symptomatic please contact the Absence Reporting Line to notify of your symptoms and be referred for a PCR (swab) test to confirm your result.

You will be asked for the following information when you call, so it would assist if you had the following at hand when you call:

  1. Assignment/Employee Number
  2. The name of your Line Manager and Department
  3. An estimate of how long you may be absent for*
  4. Reason for absence*
  5. A contact number you can be reached on
  6. If you have been traced whether it was by Occupational Health or NHS Test & Trace

*Please note the Absence Line is unable to give advice on whether a member of staff will need to isolate and how long for. It is recommended that you seek advice from a medical professional if you are unsure.

If you will be absent from work due to requiring emergency time off (special leave) please contact your manager to make arrangements. The Absence Line will not be able to record or authorise emergency time off.

If you are a manager and would like assistance with recording absences or have any queries in relation to recording on ESR please email the Sickness Reporting team

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